Senate Executive Committee
The Executive Committee of the Faculty Senate of Washington State University—referred to as the Executive Committee—includes the senate chair, chair-elect, immediate past chair, and executive secretary. A permanent half-time principal assistant supports this committee in its duties.
Chair, Chair-Elect, and Immediate Past Chair
A new chair-elect is elected each spring semester. Positions start on August 16th and end the following year on August 15th. Normally the chair-elect makes a three-year commitment to shared governance on the Executive Committee by progressing from chair-elect, to chair, and finally to immediate past chair during their tenure.
The Executive Secretary is elected for a three-year term.
Shared Executive Committee Duties:
- Know Robert’s Rules of Order, Faculty Senate Bylaws and Constitution, and the Faculty Manual,
- Know Faculty Senate processes for approving courses, degrees, etc.,
- Be familiar with the duties and organizational structure of Senate committees (AAC, GSC, PHSC, FAC, R&A, Budget, Libraries, and Admissions) and the Faculty Status Committee,
- Be familiar with the issues that impact all WSU campuses,
- Coordinate with executive secretary and principal assistant to facilitate day-to-day decision making on Senate issues,
- Attend Council of Faculty retreat (usually late spring),
- Participate in choosing a candidate for the Ormsby award,
- Attend Executive Committee meetings and meetings with senior administration,
- Support liaison between the Faculty Senate Executive and the senior administration,
- Review the Senate agenda, and
- Serve on committees requesting Faculty Senate Executive representation.
Additional duties of the Chair-Elect:
- Chair Faculty Senate and/or Steering meetings if the chair is absent and
- Chair the Committee on Committees. The duties of this position include:
- Coordination of staffing on all Senate committees and makes recommendations of faculty for presidential committees and
- Verification that the committee database on the web is accurate.
- Coordinate staffing of the Honorary Doctoral Degree Committee and the University Grade Appeals Committee.
Additional duties of the Chair:
- Chair Senate and Steering meetings,
- Serve as ex officio member of the Honorary Degrees Committee,
- Coordinate with Senate parliamentarian,
- Review of Senate and Steering agendas, being aware of any issues,
- Proofread the minutes and agendas for Senate and Steering meetings,
- Present opening comments for Senate and Steering meetings,
- Prepare agenda in advance of meetings with president and provost,
- Communicate with Executive Committee about all issues to discuss in pre-meetings, etc.
- Send “thank you” correspondence to all committee chairs,
- Carry the mace and lead the processional in Pullman Convocation (early fall), Pullman Commencement (December and May), and Spokane Commencement (May),
- Visit WSU campuses/locations to meet with faculty and administrators to discuss faculty and student issues,
- Communicate with the principal assistant to conduct day-to-day Senate business, and
- Write and present reports to the Board of Regents at each of their regular meetings.
Additional duties of the Immediate Past Chair:
- Act as faculty representative to WSU’s Board of Regents. Attend all regular and special meetings. This is a non-voting role.
Additional duties of the Executive Secretary:
- Conduct Faculty Senate elections, and assist colleges and campuses in this effort,
- Ask Faculty Senate for delegation of authority to Executive Committee in summer,
- Present comments at Steering meetings,
- Proofread, review, and edit minutes and agendas for Steering and Senate (as generated by the principal assistant and executive secretary),
- Act as the WSU representative and liaison to the PAC-12 ALC,
- Invite and schedule, with assistance from the principal assistant, speakers to visit the Faculty Senate, and
- Contact senators and deans to commend exceptionally good service; remind senators with excessive absences of the importance of attendance and reaching a quorum.
If an individual finds that his or her goals and opportunities change during this three-year period and chooses to end his or her term early, the affected executive position will be refilled as specified in Article 3, Section 1, Parts C and D of the Faculty Senate Constitution.