Meeting Minutes: Janaury 28, 2016

Faculty Senate Minutes
Regular Meeting
January 28, 2016

The Faculty Senate was called to order by Richard Zack, Chair on Thursday January 28, 2016, in FSHN T101 at 3:30 p.m. forty-one (41) members were present with six (6) absent and nine (9) nonvoting members present.

Minutes of November 19, 2015 meeting were approved as circulated.

1. Announcements (Information items).
   1. Information Items.
   2. Faculty Senate Officers met with the Interim President on December 1, 2015 and January 19, 2016
   3. Faculty Senate Officers met with the Co-Provosts on December 15, 2015 and January 26, 2016
   4. Graduate Studies Committee has approved updated bylaws for the Biological and Agricultural Engineering Department which are available on the department’s website
   5. Graduate Studies Committee has approved updated bylaws for the Molecular Plant Sciences Program which are available on the department’s website
   6. Steering Committee and Faculty Affairs Committee have approved the Notice of Intent, in accordance with the MOU guidelines, to rename a department from Department of Clinical Sciences to Department of Medical Education and Clinical Sciences (Exhibit G G1 G2)
   7. Minor Change Bulletin #5 (Exhibit B)
   8. Academic Integrity Report (Exhibit M)
   9. Research and Arts Committee has approved the 5 year review plan for the Institute of Shock Physics
   10. Election of Chair-Elect 2016
2. Announcements (Reports).
   1. Remarks by the Chair.—R. Zack
      1. Please review and respond to the email information regarding the proposal for a faculty representative on the Board of Regents
   2. Remarks by A.G. Rud on Academic Integrity committee
3. Additions or Changes to the Agenda. None.
4. Agenda Items (Action Items)
   1. Recommendation from Academic Affairs Committee to approve the proposal to Extend BS in Electrical Engineering at Olympic College in Bremerton (Exhibits O O1 O2) – Liv Haselbach
      1. Motion carried
   2. Recommendation from Academic Affairs Committee to approve the proposal to Extend BS in Mathematics to Vancouver (Exhibits P P1 P2) – Liv Haselbach
      1. Motion carried
   3. Recommendation from Academic Affairs Committee to approve Undergraduate Major Change Bulletin #4 ( Exhibits R R1) – Liv Haselbach
      1. Motion carried
   4. Recommendation from Academic Affairs Committee to approve UCORE Bulletin #3 ( Exhibit S ) – Liv Haselbach
      1. Motion carried
   5. Recommendation from Graduate Studies Committee to approve Graduate Major Change Bulletin #5 (Exhibit T) – B. John-Mariadoss
      1. Motion carried
   6. Recommendation from the Provost’s Office and the Steering Committee to approve Guidelines for establishing a suggest 30 day responds to committee requests (Exhibit U)
      1. Motion carried
   7. Recommendation from the Steering Committee to approve amending the Faculty Senate Bylaws to include the College of Medicine (Exhibit W)
      1. Motion carried
5. Agenda Items (Discussion Items).
   1. Recommendation from Research and Arts Committee to approve the proposal on the Center for Interdisciplinary Statistical Education and Research (CISER) (Exhibit X X1) – S. Parish, J. Savage
      1. No Discussion
   2. Recommendation from Research and Arts Committee to approve the proposal on the Center for Institutional Research Computing (CIRC) (Exhibit Y) – S. Parish, J. Savage
      1. Discussion: Will the College of Vet Med be included? It was noted that all research colleges shall be included.
   3. Recommendation from Academic Affairs Committee to approve Undergraduate Major Change Bulletin #5 ( Exhibits Z Z1) – Liv Haselbach
      1. No Discussion
   4. Recommendation from Academic Affairs Committee to approve UCORE Bulletin #4 ( Exhibit C ) – Liv Haselbach
      1. No Discussion
   5. Recommendation from Academic Affairs Committee to approve a revision in Rule 39, Re-enrollment of students following academic dismissal(Exhibit D) – Liv Haselbach
      1. No Discussion
   6. Recommendation from Academic Affairs Committee to approve a revision in Rule 43, Credit restored during Readmission/Reinstatement (Exhibit E) – Liv Haselbach
      1. No Discussion
   7. Recommendation from Academic Affairs Committee to approve the proposal to create a new degree – BS in Construction Engineering (Exhibit F F1 F2) – Liv Haselbach
      1. No Discussion
   8. Recommendation from Academic Affairs Committee to approve a revision in Rules 20 and 21, Auditing Classes (Exhibit H ) – Liv Haselbach
      1. Discussion: A concern was raised regarding students being able to attend classes while waiting for financial aid and the number of times a student can attend the class without being officially registered. This issue will be discussed further in committee with follow up to the Student Aid Office.
   9. Recommendation from Academic Affairs Committee to approve UCORE Bulletin #5 ( Exhibit I ) – Liv Haselbach
      1. No Discussion
   10. Recommendation from Academic Affairs Committee to approve Undergraduate Major Change Bulletin #6 ( Exhibits J J1 ) – Liv Haselbach
       1. No Discussion
   11. Recommendation from Faculty Affairs Committee to approve the changes to the Faculty Manual on the Annual Review process (Exhibits K K1) – J. McDonald
       1. Discussion: A question arose asking whether WRQS would continue to be used. The answer is that a committee is looking at Digital Measures and working to see if information presently on WRQS can be uploaded to the new system. An additional concern was raised about renegotiating workload. It was noted this falls under guidelines set by the Provost’s Office. Questions arose on merit based pay raises. It was also noted that there is no formula in the Faculty Manual to equate the Annual Review numbers with raises. Senators were encouraged to contact their constituents.
   12. Recommendation from Graduate Studies Committee to approve Graduate Major Change Bulletin #6 (Exhibit L) – B. John-Mariadoss, T. Chauvin
       1. No Discussion.
6. Constituents’ Concerns.
   1. The question again arose about Senators currently serving in the Senate and the best way to contact theirconstituents. The Provost’s office will be contacted to help assist with contact information of the faculty.
   2. Last semester a concern was brought up regarding what lab fees covered. This concern was brought to the Provost’s Office who said that these fees cannot be used for computers.
7. Adjournment.
   1. The meeting adjourned at 4:42 p.m.
      1. Sheila Converse, Executive Secretary