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Proposed Faculty Manual Changes: Teaching Portfolio and Guiding Principles

The Faculty Affairs Committee in partnership with an ad hoc task force charged with aligning values and practices proposes two changes to the faculty manual. These changes are presented below and detailed in the linked document. Task force members include Laura Griner Hill, Stephen Hines, Louise Parker, Melanie-Angela Neuilly, Katie Cooper, Amanda Boyd, Matt Hudelson, and Sergey Lapin.

Please review and use the comment box below. If you wish your comments to be anonymous, please email FAC Chair Steve Hines.

Proposed Changes

  1. Move the Teaching Portfolio instructions from the Faculty Manual to the Provost’s Guidelines for Promotion & Tenure.

Goal: As part of an initiative to simplify and clarify the Faculty Manual regarding Promotion & Tenure, move the very detailed Teaching Portfolio section to the Provost’s annually published Guidelines for Promotion & Tenure.

    1. An important sub-goal is to become more nimble – i.e., placing the Teaching Portfolio instructions outside the Faculty Manual facilitates revisiting and revising these instructions as needed without having to follow the formal Faculty Senate process of amending the Faculty Manual.
    2. In addition, this move sets the stage to develop portfolios for faculty who contribute in significant ways to other missions of the university – e.g., (a) Outreach & Engagement, including clinical service and extension; (b) Scholarship & Creative Activities, including research; and (c) Service – both Academic Service, Governance, and Leadership (internally facing service) and Professional Service (externally facing service). Because each of these missions is valued, faculty who contribute to each should be provided a means by which to showcase their accomplishments in each. We expect the guidelines for each potential portfolio will similarly become part of the Provost’s Guidelines for Promotion and Tenure as they are developed. Again, having these documents outside the Faculty Manual simplifies the Faculty Manual and facilitates change going forward as lessons are learned.
    3. Supporting Memo
  1. Insert a new section into the Review of Faculty section of the WSU faculty manual that provides overall and procedural GUIDING PRINCIPLES for review of faculty.

These principles will apply to promotion and/or tenure review as well as to annual review.

Goal: This proposal represents the early steps in what we hope will be a sustained, multi-year effort to clarify and simplify the Faculty Manual relative to faculty review processes, notably for promotion and tenure.

Background: The Faculty Manual has been added to for years, with little apparent attention to overall clarity and usability. The section on Faculty Review, notably regarding promotion & tenure, is now “a bit of a mess.” Although it will require a sustained effort and widespread feedback from faculty across the WSU system, we believe an essential starting point is defining overall guiding principles for review, as well as a list of guiding procedural principles. As the larger revision process moves forward, these principles may be revisited and revised. However, we believe they represent an essential baseline starting point that will make things better in the short term and in the long term, foster development of a more effective document that addresses long standing issues of equity and fairness. These issues include but are not limited to mission equity.

Supporting Memo

Faculty Manual Project


Faculty Manual Project

Current Faculty Manual (2021-2022)

Current Faculty Manual

Approval Memorandum

Approval Memorandum for Sections II.F.8 and III.D.14

Policy Changes (Fall 2021)

  1. Approved by Faculty Senate on October 7, 2021.  Clarifying language added to Section II.F.8, Summary Suspension and III.D.14, Leave Without Pay.

            Memo from Faculty Senate detailing additions.

Policy Changes (Spring 2021)

  1. Approved by Faculty Senate on February 18, 2021.  Changes from “business days” to “calendar days” made to Investigation of Complaint or of Provost Concerns (Section II F 6).
    1. Redline and Clean versions of changes
  2. Approved by Faculty Senate on March 25, 2021.  Add Section III C 9, Faculty furlough and/or temporary salary reduction in a time of budgetary crisis.
    1. Cover Memo
    2. CLEAN text of proposed Section III C 9
  3. Approved by Faculty Senate on March 25, 2021.  Comprehensive changes from “business days” to “calendar days” throughout the Faculty Manual (Various Sections).
    1. Cover Memo
    2. REDLINE version
    3. CLEAN version
  4. Approved by Faculty Senate on April 8, 2021.  Move teaching portfolio details from the Faculty Manual to the Provost’s Guidelines for Promotion and Tenure (Section III.C.6).
    1. Cover Memo
    2. Redline and clean versions
  5. Approved by Faculty Senate on April 8, 2021.  Provide guiding principles for faculty review (Section III.C.4).
    1. Cover Memo
    2. Redline and clean versions

Policy Changes (Fall 2020)

There were no changes to the Faculty Manual enacted by the Faculty Senate during Fall 2020.

Policy Changes (Summer 2020)

Title IX Required Policy Changes to Comply with Federal Law

Policy Changes (Spring 2020)

  1. Presidential Approval of Faculty Manual Changes on April 13, 2020
  2. Approved by Faculty Senate on March 5, 2020. Faculty Structure (Section I-A) and Termination of Contracts (Section III E):  The Faculty Affairs Committee offers the following changes detailed in the documents linked below concerning Sections I A and III E of the Faculty Manual.  We encourage senators to read carefully the documents below:
    1. Remarks by Senator Weller following the March 5th Senate meeting
    2. Cover Memo
    3. FM Revision Goals and Summary
    4. Section I-A REDLINE
    5. Section I-A CLEAN
    6. Section III E REDLINE
    7. Section III E CLEAN
  3. Approved by Faculty Senate on March 5, 2020. Family leave and stoppage of the tenure clock:  The Faculty Affairs Committee is considering a proposal to provide for an automatic (with opt out) stopping of the tenure clock for faculty who become birth, adoptive, or foster parents. Faculty input is invited.
    1. Proposed faculty manual addition – current draft
    2. Cover memo with rationale
  4. Approved by Faculty Senate on March 5, 2020.  Emeritus Faculty Appointment: To address concerns regarding research laboratory safety and lab management (as it relates to Emeritus Faculty, Section III G), the Faculty Affairs Committee has worked with EHSRMS and the WSU Attorney General’s office to propose the following changes to the Faculty Manual. We include a red-line version of the drafted changes and invite feedback.  The revised documents below are provided in response to concerns raised during the February 20 Faculty Senate meeting.  This proposed change is scheduled as a Discussion Item on March 5 and as an action item on March 26.
    1. Cover memo with rationale
    2. Section III G REDLINE
    3. Section III G CLEAN
    4. (Pre-February 20th Versions)
  5. Approved by Faculty Senate on March 5, 2020.  A cover memo addressed to the Faculty Affairs Committee proposed changes—concerning royalties and trademarks—to Section IV of the Faculty Manual.   We include the cover memo, the original text of the pertinent portions of Section IV, red-line and clean versions, and an invitation to provide comments in the following link:
    1. Royalties and Trademarks: Section IV

Policy Changes (Fall 2019)

  • Faculty Manual in Section IV I: Use of Faculty Authored, Edited Or Prepared Scholarly Material
    • Approved by Faculty Senate October 3, 2019  Due to a 2018 ruling by the Washington State Executive Ethics Board, the Faculty Affairs Committee reviewed new language for Section IV I of the Faculty Manual – Faculty Authored, Edits, or Prepared Scholarly Materials.  This section of the manual specifically covers materials created and required by faculty members in the instruction of their WSU course.  Because of potential personal liability for faculty members, we are advancing this draft language as well as the link to the Grays Harbor case below.  Faculty Senate passed this measure October 3, 2019.

Reorganizational Changes (no policy changes included in this section)

Draft Faculty Senate Agenda: February 3rd, 2022

WASHINGTON STATE UNIVERSITY FACULTY SENATE    

The Faculty Senate will meet Thursday, February 3rd, 2022 via Zoom at 3:30 p.m. Please note that voting senators should be logged into zoom. Non-voting members and community members may view the Faculty Senate meeting through the YouTube stream.

Join Zoom Meeting

You may access the Faculty Senate YouTube Stream Link here.

If you need assistance with Zoom, please email zoom.support@wsu.edu. Please request help well before the senate meeting as this support service will be busy.

Guest Presentation: WSU Office of Research
  • Christopher Keane, Vice President for Research & Vice Chancellor for Research, WSU Pullman

AGENDA

  1. Call to Order.
  2. Approval of Minutes from the January 20th, 2022 Faculty Senate Meeting
  3. Announcements
    1. Information Items.
      1. Formal nominations for the Faculty Senate Chair Elect position will open on February 3, 2022.
    2. Reports
      1. Remarks by Faculty Senate Chair Doug Call

IV. Additions or Changes to the Agenda.

V. Agenda Items

    1. Action Items
        1. (Item # 2022.1.20.22_143_GSC) Revision of the PhD in Computer Science (Exhibit 143A 143B). -G. Wayman / E. Nicol
        2. (Item # 2022.1.20.22_144_GSC) Revision of the PhD in Criminal Justice and Criminology (Exhibit 144A 144B). -G. Wayman / E. Nicol
        3. (Item # 2022.1.20.22_145_GSC) Graduate Major Change Bulletin #5 (Exhibit 145A). -G. Wayman / E. Nicol
        4. (Item # 2022.1.20.22_147_FAC) Proposal to add to Section I.B.1.a of the Faculty Manual to page 11 immediately before (1) Faculty Categories (Exhibit 147A Updated). -J. McDonald
        5. (Item # 2022.1.20.22_149_AAC) Proposal to Establish New Rule 26 (Exhibit 149A). -E. Silva-Lopez
        6. (Item # 2022.1.20.22_150_AAC) Undergraduate and Professional Major Change Bulletin No. 5 requirements and courses (Exhibits 150A 150B). E. Silva-Lopez
        7. 142A). -G. Wayman / E. Nicol
    2. Discussion Items: Additional information on discussion items will be added as it becomes available.

VI. Constituent Concerns.

VII. Adjournment

Faculty Senate Agenda: January 20th, 2022

WASHINGTON STATE UNIVERSITY FACULTY SENATE    

The Faculty Senate will meet Thursday, January 20th, 2022 via Zoom at 3:30 p.m. Please note that voting senators should be logged into zoom. Non-voting members and community members may view the Faculty Senate meeting through the YouTube stream.

Join Zoom Meeting

You may access the Faculty Senate YouTube Stream Link here.

If you need assistance with Zoom, please email zoom.support@wsu.edu. Please request help well before the senate meeting as this support service will be busy.

Guest Presentation: Academic Analytics

AGENDA

  1. Call to Order.
  2. Approval of Minutes from the December 9th, 2021 Meeting
  3. Announcements
    1. Information Items.
      1. Faculty Senate Officers met with President Schulz and Provost Chilton on Tuesday, December 14th, 2021.
      2. Faculty Senate Chair Doug Call will report to the Board of Regents on January 21st, 2022.
      3. (Item # 2022.1.20.22_148_Registrar) Minor Change Bulletin No. 7. (Exhibit 148A)
      4. Formal nominations for the Faculty Senate Chair Elect position will open on February 3, 2022.
      5. The Steering Committee voted to add Eric Shelden, Associate Professor in CVM, to the Committee on Committees for the remainder of the 2021-2022 academic year.
    2. Reports
      1. Remarks by Faculty Senate Chair Doug Call

IV. Additions or Changes to the Agenda.

V. Agenda Items

    1. Action Items
      1. (Item # 2021.12.9.21_137_GSC) Recommended approval to revise the PhD in Nutrition and Exercise Physiology (Exhibit 137A 137B 137C). -G. Wayman / E. Nicol
      2. (Item # 2021.12.9.21_138_CoC) Recommended approval to revise the Committee on Committees composition language (Exhibit 138A).  -C. Horne
      3. (Item # 2021.12.9.21_139_FAC) Recommended approval to revise sections III.C.5.b of the Faculty Manual (Exhibit 139). -J. McDonald
      4. (Item # 2021.12.9.21_142_GSC) Graduate Major Change Bulletin No. 4 (Exhibit 142A). -G. Wayman / E. Nicol
    2. Discussion Items:
      1. (Item # 2022.1.20.22_143_GSC) Revision of the PhD in Computer Science (Exhibit 143A 143B). -G. Wayman / E. Nicol
      2. (Item # 2022.1.20.22_144_GSC) Revision of the PhD in Criminal Justice and Criminology (Exhibit 144A 144B). -G. Wayman / E. Nicol
      3. (Item # 2022.1.20.22_145_GSC) Graduate Major Change Bulletin #5 (Exhibit 145A). -G. Wayman / E. Nicol
      4. (Item # 2022.1.20.22_147_FAC) Proposal to add to Section I.B.1.a of the Faculty Manual to page 11 immediately before (1) Faculty Categories (Exhibit 147A). -J. McDonald
      5. (Item # 2022.1.20.22_149_AAC) Proposal to Establish New Rule 26 (Exhibit 149A). -E. Silva-Lopez
      6. (Item # 2022.1.20.22_150_AAC) Undergraduate and Professional Major Change Bulletin No. 5 requirements and courses (Exhibits 150A 150B). E. Silva-Lopez

VI. Constituent Concerns.

VII. Adjournment

Faculty Senate Agenda: December 9, 2021

WASHINGTON STATE UNIVERSITY FACULTY SENATE    

The Faculty Senate will meet Thursday, December 9, 2021 via Zoom at 3:30 p.m. Please note that voting senators should be logged into zoom. Non-voting members and community members may view the Faculty Senate meeting through the YouTube stream.

Join Zoom Meeting

You may access the Faculty Senate YouTube Stream Link here.

If you need assistance with Zoom, please email zoom.support@wsu.edu. Please request help well before the senate meeting as this support service will be busy.

Guest Presentation: WSU Budget Update (Click here to review the presentation)
  • Provost Elizabeth Chilton, Executive Vice President & Chancellor-Designate, WSU Pullman
  • Stacy Pearson, Vice President for Finance & Administration

AGENDA

  1. Call to Order.
  2. Approval of Minutes from the November 18, 2021 Meeting
  3. Announcements
    1. Information Items.
      1. Faculty Senate Officers will meet with President Schulz and Provost Chilton on Tuesday, December 14th, 2021.
      2. (Item # 2021.12.9.21_140_Registrar) Minor Change Bulletin #6 (Exhibit 140)
    2. Reports
      1. Remarks by Faculty Senate Chair Doug Call

IV. Additions or Changes to the Agenda.

V. Agenda Items

  1. Action Items
      1. (Item # 2021.11.18.21_130_AAC) Recommended approval of Changes to the academic calendar (Exhibit 130A). -G. Wayman / E. Nicol / E. Lopez / J. Mattoon
      2. (Item # 2021.11.18.21_131_GSC) Recommended approval of the Revised PhD in Electrical & Computer Engineering (Exhibit 131A 131B). -G. Wayman / E. Nicol
      3. (Item #2021.11.18.21_132_AAC) Proposal to extend the BA in Chemistry to Vancouver (Exhibit 132A 132B). -E. Silva Lopez
      4. (Item #2021.11.18.21_133_AAC) Proposal to establish new UCORE Designation: Equity and Justice [EQJS] (Exhibit 133A). -E. Silva Lopez
      5. (Item #2021.11.18.21_134_AAC) Proposal to revise Rule 111 (Exhibit 134A). -E. Silva Lopez
      6. (Item #2021.11.18.21_135_AAC) Proposal to revise Rule 98 (Exhibit 135A). -E. Silva Lopez
      7. (Item #2021.11.18.21_136_AAC) Undergraduate and Professional Major Change Bulletin No. 4 (Exhibit 136A 136B). -E. Silva Lopez
  2. Discussion Items:
      1. (Item # 2021.12.9.21_137_GSC) Recommended approval to revise the PhD in Nutrition and Exercise Physiology (Exhibit 137A 137B). -G. Wayman / E. Nicol
      2. (Item # 2021.12.9.21_138_CoC) Recommended approval to revise the Committee on Committees composition language (Exhibit 138).  -C. Horne
      3. (Item # 2021.12.9.21_139_FAC) Recommended approval to revise sections III.C.5.b of the Faculty Manual (Exhibit 139). -J. McDonald
      4. (Item # 2021.12.9.21_141_AAC) Proposal to revise Rule 38 (Exhibit 141A 141B). -E. Silva Lopez
      5. (Item # 2021.12.9.21_142_GSC) Graduate Major Change Bulletin No. 4 (Exhibit 142A). -G. Wayman / E. Nicol

VI. Constituent Concerns.

VII. Adjournment

Faculty Senate Agenda: October 7, 2021

WASHINGTON STATE UNIVERSITY      

FACULTY SENATE

The Faculty Senate will meet Thursday, October 7, 2021 via Zoom at 3:30 p.m. Please note that voting senators should be logged into zoom. Non-voting members and community members may view the Faculty Senate meeting through the YouTube stream.

Join Zoom Meeting

You may access the Faculty Senate YouTube Stream Link here.

If you need assistance with Zoom, please email zoom.support@wsu.edu. Please request help well before the senate meeting as this support service will be busy.

Guest Speakers: Saichi Oba, Vice Provost Enrollment Management

AGENDA

I. Call to Order.

II. Approval of Minutes from the September 23, 2021 Meeting

III. Announcements

    1. Information Items.
        1. (Item # 2021.10.7_107_AAC) Minor Change Bulletin No. 2 AAC (Exhibit 107A).
    2.  Reports
        1. Remarks by Faculty Senate Chair Doug Call

IV. Additions or Changes to the Agenda.

V. Agenda Items.

  1. Discussion Items.
      1. (Item # 2021.10.7_108_AAC) Undergraduate & Professional Major Change Bulletin No. 1 (Exhibit 108A 108B). – E. Lopez
      2. (Item # 2021.10.7_109_AAC) Proposal to Revise Rule 66 (Exhibit 109A). – E. Lopez
      3. (Item # 2021.10.7_110_AAC) Proposal to Revise Rule 25 (Exhibit 110A). – E. Lopez
      4. (Item # 2021.10.7_111_GSC) Major Change Bulletin No. 1 (Exhibit 111A). – G. Wayman
      5. (Item # 2021.10.7_112_FAC) AG Proposal to Amend II.F.8 and III.D.14 of Faculty Manual. (Exhibit 112A). – J. McDonald
  2. Action Items
      1. (Item # 2021.09.23_106_AAC ) Recommendation from the Academic Affairs Committee to Approve the Revision to Rule 2, Requirements for Freshman Admission (Exhibit 106A). –E. Lopez

VI. Constituent Concerns.

VII. Adjournment.