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Proposed Faculty Manual Changes: Teaching Portfolio and Guiding Principles

The Faculty Affairs Committee in partnership with an ad hoc task force charged with aligning values and practices proposes two changes to the faculty manual. These changes are presented below and detailed in the linked document. Task force members include Laura Griner Hill, Stephen Hines, Louise Parker, Melanie-Angela Neuilly, Katie Cooper, Amanda Boyd, Matt Hudelson, and Sergey Lapin.

Please review and use the comment box below. If you wish your comments to be anonymous, please email FAC Chair Steve Hines.

Proposed Changes

  1. Move the Teaching Portfolio instructions from the Faculty Manual to the Provost’s Guidelines for Promotion & Tenure.

Goal: As part of an initiative to simplify and clarify the Faculty Manual regarding Promotion & Tenure, move the very detailed Teaching Portfolio section to the Provost’s annually published Guidelines for Promotion & Tenure.

    1. An important sub-goal is to become more nimble – i.e., placing the Teaching Portfolio instructions outside the Faculty Manual facilitates revisiting and revising these instructions as needed without having to follow the formal Faculty Senate process of amending the Faculty Manual.
    2. In addition, this move sets the stage to develop portfolios for faculty who contribute in significant ways to other missions of the university – e.g., (a) Outreach & Engagement, including clinical service and extension; (b) Scholarship & Creative Activities, including research; and (c) Service – both Academic Service, Governance, and Leadership (internally facing service) and Professional Service (externally facing service). Because each of these missions is valued, faculty who contribute to each should be provided a means by which to showcase their accomplishments in each. We expect the guidelines for each potential portfolio will similarly become part of the Provost’s Guidelines for Promotion and Tenure as they are developed. Again, having these documents outside the Faculty Manual simplifies the Faculty Manual and facilitates change going forward as lessons are learned.
    3. Supporting Memo
  1. Insert a new section into the Review of Faculty section of the WSU faculty manual that provides overall and procedural GUIDING PRINCIPLES for review of faculty.

These principles will apply to promotion and/or tenure review as well as to annual review.

Goal: This proposal represents the early steps in what we hope will be a sustained, multi-year effort to clarify and simplify the Faculty Manual relative to faculty review processes, notably for promotion and tenure.

Background: The Faculty Manual has been added to for years, with little apparent attention to overall clarity and usability. The section on Faculty Review, notably regarding promotion & tenure, is now “a bit of a mess.” Although it will require a sustained effort and widespread feedback from faculty across the WSU system, we believe an essential starting point is defining overall guiding principles for review, as well as a list of guiding procedural principles. As the larger revision process moves forward, these principles may be revisited and revised. However, we believe they represent an essential baseline starting point that will make things better in the short term and in the long term, foster development of a more effective document that addresses long standing issues of equity and fairness. These issues include but are not limited to mission equity.

Supporting Memo

Faculty Manual Project


Faculty Manual Project

Current Faculty Manual (2022-2023)

Current Faculty Manual

Approval Memorandum

Approval Memorandum for Sections II.F.8 and III.D.14

Policy Changes (Fall 2021)

  1. Approved by Faculty Senate on October 7, 2021.  Clarifying language added to Section II.F.8, Summary Suspension and III.D.14, Leave Without Pay.

            Memo from Faculty Senate detailing additions.

Policy Changes (Spring 2021)

  1. Approved by Faculty Senate on February 18, 2021.  Changes from “business days” to “calendar days” made to Investigation of Complaint or of Provost Concerns (Section II F 6).
    1. Redline and Clean versions of changes
  2. Approved by Faculty Senate on March 25, 2021.  Add Section III C 9, Faculty furlough and/or temporary salary reduction in a time of budgetary crisis.
    1. Cover Memo
    2. CLEAN text of proposed Section III C 9
  3. Approved by Faculty Senate on March 25, 2021.  Comprehensive changes from “business days” to “calendar days” throughout the Faculty Manual (Various Sections).
    1. Cover Memo
    2. REDLINE version
    3. CLEAN version
  4. Approved by Faculty Senate on April 8, 2021.  Move teaching portfolio details from the Faculty Manual to the Provost’s Guidelines for Promotion and Tenure (Section III.C.6).
    1. Cover Memo
    2. Redline and clean versions
  5. Approved by Faculty Senate on April 8, 2021.  Provide guiding principles for faculty review (Section III.C.4).
    1. Cover Memo
    2. Redline and clean versions

Policy Changes (Fall 2020)

There were no changes to the Faculty Manual enacted by the Faculty Senate during Fall 2020.

Policy Changes (Summer 2020)

Title IX Required Policy Changes to Comply with Federal Law

Policy Changes (Spring 2020)

  1. Presidential Approval of Faculty Manual Changes on April 13, 2020
  2. Approved by Faculty Senate on March 5, 2020. Faculty Structure (Section I-A) and Termination of Contracts (Section III E):  The Faculty Affairs Committee offers the following changes detailed in the documents linked below concerning Sections I A and III E of the Faculty Manual.  We encourage senators to read carefully the documents below:
    1. Remarks by Senator Weller following the March 5th Senate meeting
    2. Cover Memo
    3. FM Revision Goals and Summary
    4. Section I-A REDLINE
    5. Section I-A CLEAN
    6. Section III E REDLINE
    7. Section III E CLEAN
  3. Approved by Faculty Senate on March 5, 2020. Family leave and stoppage of the tenure clock:  The Faculty Affairs Committee is considering a proposal to provide for an automatic (with opt out) stopping of the tenure clock for faculty who become birth, adoptive, or foster parents. Faculty input is invited.
    1. Proposed faculty manual addition – current draft
    2. Cover memo with rationale
  4. Approved by Faculty Senate on March 5, 2020.  Emeritus Faculty Appointment: To address concerns regarding research laboratory safety and lab management (as it relates to Emeritus Faculty, Section III G), the Faculty Affairs Committee has worked with EHSRMS and the WSU Attorney General’s office to propose the following changes to the Faculty Manual. We include a red-line version of the drafted changes and invite feedback.  The revised documents below are provided in response to concerns raised during the February 20 Faculty Senate meeting.  This proposed change is scheduled as a Discussion Item on March 5 and as an action item on March 26.
    1. Cover memo with rationale
    2. Section III G REDLINE
    3. Section III G CLEAN
    4. (Pre-February 20th Versions)
  5. Approved by Faculty Senate on March 5, 2020.  A cover memo addressed to the Faculty Affairs Committee proposed changes—concerning royalties and trademarks—to Section IV of the Faculty Manual.   We include the cover memo, the original text of the pertinent portions of Section IV, red-line and clean versions, and an invitation to provide comments in the following link:
    1. Royalties and Trademarks: Section IV

Policy Changes (Fall 2019)

  • Faculty Manual in Section IV I: Use of Faculty Authored, Edited Or Prepared Scholarly Material
    • Approved by Faculty Senate October 3, 2019  Due to a 2018 ruling by the Washington State Executive Ethics Board, the Faculty Affairs Committee reviewed new language for Section IV I of the Faculty Manual – Faculty Authored, Edits, or Prepared Scholarly Materials.  This section of the manual specifically covers materials created and required by faculty members in the instruction of their WSU course.  Because of potential personal liability for faculty members, we are advancing this draft language as well as the link to the Grays Harbor case below.  Faculty Senate passed this measure October 3, 2019.

Reorganizational Changes (no policy changes included in this section)

Faculty Senate Agenda: October 20, 2022

WASHINGTON STATE UNIVERSITY FACULTY SENATE    

The Faculty Senate will meet Thursday, September, 2022 via Zoom at 3:30 p.m. Please note: Senators are the only members allowed to vote and should be logged into Zoom. Non-voting members and community members are not able to vote, and should not respond to prompts to participate in Faculty Senate Zoom polls.

Non-voting participants & community members not interacting with the speakers are encouraged to view the Faculty Senate meeting through the YouTube stream.

Join Zoom Meeting

You may access the Faculty Senate YouTube Stream Link here.

If you need assistance with Zoom, please email zoom.support@wsu.edu. Please request help well before the senate meeting as this support service will be busy.

Guest Presentation: Enrollment Management (PDF)
  • Saichi Oba, Vice Provost for Enrollment Management

AGENDA

  1. Call to Order.
  2. Approval of Minutes from the October 6, 2022 Faculty Senate Meeting (PDF).
  3. Announcements
    1. Information Items
      1. Faculty Senate Officers met with university leadership on October 11th, 2022.
      2. (Item #2022.10.20_225_Registrar) Minor Change Bulletin No. 3 (Exhibit 225A).
      3. (Item #2022.10.20_230_Exec) Field Research Safety Guide (Exhibit 230A). -D. Call
    2. Reports
      1. Remarks by Faculty Senate Chair Christine Horne
        1. Faculty Senate Concerns & Activities Table 10.20.2022
  4. Additions or changes to the agenda
  5. Agenda Items
    1. Action Items
      1. (Item #2022.10.06_217_AAC) Undergraduate & Professional Major Change Bulletin No. 2. (Exhibit 217A 217B). -P. Sekhar
      2. (Item #2022.10.06_221_GSC) Recommended Approval of the Constraints Management Certificate (Exhibit 221A 221B 221C). -E. Nicol / G. Wayman
      3. (Item #2022.10.06_222_GSC) Recommended addition of the Graduate Plan PhD in Economics — Health Economics (Exhibit 222A 222B). -E. Nicol / G. Wayman
      4. (Item #2022.10.06_223_GSC) Recommended addition of the Graduate Plan PhD Economics – Development Econ (Exhibit 223A 223B). -E. Nicol / G. Wayman
      5. (Item #2022.10.06_224_AAC) Undergraduate & Professional Major Change Bulletin No. 3 (Exhibit 224A 224B). -P. Sekhar
    2. Discussion Items
      1. (Item #2022.10.20_226_Registrar) Graduate Major Change Bulletin No. 3 (Exhibit 226A).
      2. (Item #2022.10.20_227_GSC) Recommended Approval of Pavement Durability and Sustainability (Exhibit 227A 227B). -E. Nicol / G. Wayman
      3. (Item #2022.10.20_228_GSC) Revised Graduate Plan for MS Mathematics –Applied Option (Exhibit 228A 228B). -E. Nicol / G. Wayman
      4. (Item #2022.10.20_229_GSC) Recommended approval of the Building Energy Efficient Technologies Graduate Certificate (Exhibit 229A 229B). -E. Nicol / G. Wayman
  6. Constituent Concerns
  7. Meeting Adjourned

Faculty Senate Agenda: April 7, 2022

WASHINGTON STATE UNIVERSITY FACULTY SENATE    

The Faculty Senate will meet Thursday, April 7, 2022 via Zoom at 3:30 p.m. Please note: Senators are the only members allowed to vote and should be logged into zoom. Non-voting members and community members are not able to vote and should not respond to prompts to participate Faculty Senate Zoom polls. Non-voting members & community members may view the Faculty Senate meeting through the YouTube stream.

Join Zoom Meeting

You may access the Faculty Senate YouTube Stream Link here.

If you need assistance with Zoom, please email zoom.support@wsu.edu. Please request help well before the senate meeting as this support service will be busy.

Guest Presentation: Leadership Update
  • Kirk Schulz, WSU President
  • Elizabeth Chilton, Provost, Executive Vice President & Chancellor, WSU Pullman 

AGENDA

  1. Call to Order.
  2. Approval of Minutes from the March 24th, 2022 Faculty Senate Meeting
  3. Announcements.
    1. Information Items.
      1. (Item # 2022.04.07_199_FS) Proposed Faculty Senate Meeting Schedule for 2022 – 2023 (Exhibit 199A).
      2. The faculty senate officers met with the president and provost on April 6th, 2022.
      3. The Faculty Senate will report to the Board of Regents on May 6th, 2022
      4. The Faculty Senate will be included in a special Executive Budget Council Presentation on April 14th. All senators have been included in this optional meeting invite. Please contact faculty.senate@wsu.edu if you have any concerns relating to the remote Zoom Outlook invite.
      5. (Item # 2022.04.07_200_RAC) The Research and Arts Committee (RAC) submitted the 2021-2022 RAC Bulletin (Exhibit 200)
    2. Reports
      1. Remarks by Faculty Senate Chair, Doug Call
        1. Appreciation for the service of all outgoing 2022 faculty senators and committee members.
        2. Updated faculty senate concerns and activities table (Exhibit A).

IV. Additions or Changes to the Agenda.

        1. Add information item No. 5 to include the 2021 – 2022 RAC Bulletin
        2. Motion from Tammy Barry to move all of today’s discussion items to action items given that this is the last Faculty Senate meeting of the year.
          1. Seconded by John Barber
          2. Unanimously approved

V. Agenda Items

        1. Action Items
          1. Approval of Undergraduate and Professional Degrees:
            (Item # 2022.04.07_197_Registrar) I move that the university faculty recommend to the president and the Board of Regents that, effective at the closing dates for each graduating class, those undergraduate and professional students who have completed degree requirements and whose names remain on the “Official List of Degree Candidates” be advanced to the degrees set above their names as members of the classes of May 2022, August 2022, and December 2022.  -B. Bitter
          2.  Approval of Graduate Degrees: 
            (Item # 2022.04.07_198_Registrar) I move that the university faculty recommend to the president and the Board of Regents that, effective at the closing dates for each graduating class, those graduate students who have completed degree requirements and whose names remain on the “Official List of Degree Candidates” be advanced to the degrees set above their names as members of the classes of May 2022, August 2022, and December 2022. -L. Gloss
          3. (Item # 2022.03.24_174_PHSC) Proposal to create the new degree – Master of Healthcare Administration and Leadership (Exhibit 174A 174B 174C 174D). – J. Mattoon
          4. (Item # 2022.03.24_175_PHSC) Professional Health Science major change bulletin no. 3 (Exhibit 175A 175B). – J. Mattoon
          5. (Item # 2022.03.24_176_AAC) Undergraduate and Professional Major Change Bulletin No. 9 (Exhibit 176A 176B). -E. Silva Lopez
          6. (Item # 2022.03.24_177_GSC) Graduate Major Change Bulletin No. 9 (Exhibit 177A 177B 177C 177D). -G. Wayman / E. Nicol
          7. (Item # 2022.04.07_194_FAC, superseding #2022.03.24_179_FAC) Faculty Manual update to sections III.G and I.B regarding Emeritus Faculty Appointments (Exhibit 194A 194B). -J. McDonald
          8. (Item # 2022.03.24_180_CoC) Recommendation to approve the 2022 new Faculty Senate Committee members (Exhibit 180A). -C. Horne
          9. (Item # 2022.03.24_181_Steering) Yakima Consortium Draft Memorandum (Exhibit 181A). -D. Call
          10. (Item # 2022.03.24_182_Steering) Proposed procedure for nominating inaugural candidates for WSU Faculty Regent position (Exhibit 182A). -D. Call
          11. (Item # 2022.04.07_192_Steering) Recommendation from Faculty Senate Steering Committee to carry out all necessary functions of Faculty Senate during the period of May 16, 2022 through August 15, 2022.
          12. (Item # 2022.04.07_187_GSC) Graduate Major Change Bulletin No. 10 (Exhibit 187A). -G. Wayman / E. Nicol
          13. (Item # 2022.04.07_188_GSC) Revise the MS in Nutrition and Exercise Physiology (Exhibit 188A 188B). -G. Wayman / E. Nicol
          14. (Item # 2022.04.07_189_GSC) Revise the PhD in Nutrition and Exercise Physiology (Exhibit 189A 189B). G. Wayman / E. Nicol
          15. (Item # 2022.04.07_190_AAC) Addendum One (1): Undergraduate and Professional Major Change Bulletin No. 9 (Exhibit 190A 190B). -E. Silva Lopez
          16. (Item # 2022.04.07_191_AAC) Addendum two (2): Undergraduate and Professional Major Change Bulletin No. 9  (Exhibit 191A 191B). -E. Silva Lopez
          17. (Item # 2022.04.07_193_Steering) Admissions Subcommittee Update (Exhibit 193A).
          18. (Item # 2022.04.07_195_Steering) Syllabus Subcommittee composition and tenure Update (Exhibit 195A)
          19. (Item # 2022.04.07_196_GSC) Discontinue Master of Education in Educational Psychology (Exhibit 196A 196B 196C). G. Wayman / E. Nicol

IV. Constituent Concerns

A. Debt concerns & requests for proceeding into the fuure. -J. Barber

B. Faculty Senate will have the YouTube stream available and accessible by the main webpage for those senators that cannot make the April 14th budget meeting.

VII. Adjournment: 4:30pm

            1.  

Faculty Senate Agenda: March 24, 2022

WASHINGTON STATE UNIVERSITY FACULTY SENATE    

The Faculty Senate will meet Thursday, March 24, 2022 via Zoom at 3:30 p.m. Please note: Senators are the only members allowed to vote and should be logged into zoom. Non-voting members and community members are not able to vote and should not respond to prompts to participate Faculty Senate Zoom polls. Non-voting members & community members may view the Faculty Senate meeting through the YouTube stream.

Join Zoom Meeting

You may access the Faculty Senate YouTube Stream Link here.

If you need assistance with Zoom, please email zoom.support@wsu.edu. Please request help well before the senate meeting as this support service will be busy.

Guest Presentation: Yakima Consortium Proposal

AGENDA

  1. Call to Order.
  2. Approval of Minutes from the March 3rd, 2022 Faculty Senate Meeting (PDF)
  3. Announcements.
    1. Information Items.
      1. Faculty Senate Chair-Elect results.
      2. The Faculty Senate Officers met with the President and Provost on March 8th, 2022 and the next meeting with the President and Provost will be on April 6, 2022.
      3. The Faculty Senate reported out to the BoR meeting on March 11th, 2022.
      4. President Kirk Schulz and Provost Elizabeth Chilton will present to the Faculty Senate on April 7th, 2022.
      5. The Faculty Senate chair and chair-elect will be visiting faculty and administrators at the Vancouver Campus on March 31st and April 1st, 2022.
      6. Faculty Senate Exec. & the Budget Committee met with Provost Chilton & VP Pearson on March 7th to discuss the modified RCM Budget Model. A special presentation has been confirmed on April 14th from 3:30pm – 5:00pm to discuss the Budget. An invitation has been issued to all senators to encourage their attendance.
      7. (Item # 2022.03.24_178_Registrar) UCORE Renewals and Changes approved by the UCORE Committee – Minor Change Bulletin No. 1 (Exhibit 178A)
      8. (Item # 2022.03.24_183_info) Faculty Status Committee – Call for Nominations March 29, 2022 deadline (Exhibit 183A PDF).
      9. (Item # 2022.03.24_184_info) The COACHE Survey will close on April 12, 2022 (Exhibit 184A 184B).
      10. (Item # 2022.03.24_185_info) Federal Funding Update (Exhibit 185A PDF)
      11. (Item # 2022.03.24_186_info) Legislative Update (Exhibit 186A PDF)
      12. Updated faculty senate concerns and activities table (Exhibit A PDF).
    2. Reports
      1. Remarks by Faculty Senate Chair, Doug Call
        1. Congratulations to our newly promoted / tenured faculty senators & committee representatives for outstanding achievements this year (Exhibit A).
        2. Reminder that all Principal Investigators and their employees are required to complete the Discrimination and Harassment Course Certificate. Please review the linked memo from VP Chris Keane (PDF). The link for completing the task can be found here.
        3. Develop procedures for nominating faculty candidates as faculty regent.
        4. SB 5854 entails revisions to state ethics rules regarding faculty activities.

IV. Additions or Changes to the Agenda.

V. Agenda Items

      1. Action Items
        1. (Item # 2022.03.03_168_GSC) Graduate Major Change Bulletin No. 8 (Exhibit (168A). -G. Wayman / E. Nicol
        2. (Item # 2022.03.03_169_AAC) Undergraduate and Professional Major Change Bulletin No. 8 (Exhibit 169A 169B). -E. Silva Lopez
        3. (Item # 2022.03.03_170_AAC) Proposal to Establish new Rule 24 to provide basic information about tuition and fees, including relevant websites for students and others to reference (Exhibit 170A). -E. Silva Lopez
        4. (Item # 2022.03.03_171_AAC) Proposal to Revise Rules 2, 4, and 25 to address gender neutrality (Exhibit 171A). -E. Silva Lopez
        5. (Item # 2022.03.03_172_FAC) Updates to the Faculty Manual Section II.F.5 (Exhibit 172A). -J. McDonald
        6. (Item # 2022.03.03_173_FAC) Authorization to update the Faculty Manual as specified in the linked memo (Exhibit *173A updated). -J. McDonald
      2. Discussion Items
  1. Note: Senators are encouraged to contact senate committee chairs if they have specific questions that they would like addressed before the senate meeting. Additionally, senators are encouraged to ask questions about exhibits before items are advanced to action items.

        1. (Item # 2022.03.24_174_PHSC) Proposal to create the new degree – Master of Healthcare Administration and Leadership (Exhibit 174A 174B 174C 174D). – J. Mattoon
        2. (Item # 2022.03.24_175_PHSC) Professional Health Science major change bulletin no. 3 (Exhibit 175A 175B). – J. Mattoon
        3. (Item # 2022.03.24_176_AAC) Undergraduate and Professional Major Change Bulletin No. 9 (Exhibit 176A 176B). -E. Silva Lopez
        4. (Item # 2022.03.24_177_GSC) Graduate Major Change Bulletin No. 9 (Exhibit 177A 177B 177C 177D). -G. Wayman / E. Nicol
        5. (Item # 2022.03.24_179_FAC) Update to the Faculty Manual Section III.G regarding Emeritus Faculty Appointments (Exhibit 179A 179B). -J. McDonald
        6. (Item # 2022.03.24_180_CoC) Recommendation to approve the 2022 new Faculty Senate Committee members (Exhibit 180A). -C. Horne
        7. (Item # 2022.03.24_181_Steering) Yakima Consortium Draft Memorandum (Exhibit 181A). -D. Call
        8. (Item # 2022.03.24_182_Steering) Proposed procedure for nominating inaugural candidates for WSU Faculty Regent position (Exhibit 182A). D. Call

    VI. Constituent Concerns.

    VII. Adjournment.